This article describes how to manage distribution lists/groups through the Outlook Web App (OWA). In order to manage distribution lists/groups, you must be an owner of the group.
Navigating to Distribution Groups via OWA
Open and bookmark the Distribution Group Management page, or follow these steps:
- Open https://outlook.office.com/mail/ in a browser and log in with your University credentials.
- Click the Settings (gear) icon in the top right corner to open the Settings window
- Click General on the left side of the window
- Select Distribution groups then click on visit this portal
Managing Distribution Groups
First select the "Groups I own" tab. All of the distribution lists and security groups you are an owner of will be displayed.
Locate the distribution group you would like to manage and select it. This will bring up a window with three tabs; General, Members and Settings. The following is an example.
Editing Members/Owners of a Distribution Group
Select the Members tab. Two columns will appear, one for Owners and the other for Members. Select View all and manage owners if you would like to manage ownership, or View all and manage Members if you would like to manage membership. Clicking one of these will bring up a list of all current the owners or members respectively. Let's assume you are editing members. Click View all and manage Members to open the Members window.
To add a member: Click the +Add members button. The Add members window will appear. Click in the Search field and enter the user's email address, or enter their lastname, firstname to search by name. Once returned select the name then click Add to add them to the distribution group.
To remove a member: Click on their name(s) then click Delete and confirm Yes to remove.
The same process can be followed to add or remove owners.